Job Summary:Under general supervision, responsible for providing highly confidential and complex administrative support to the District Board of Trustees and the General Counsel office. Serves as the liaison between the trustees and state officials, including the Office of the Governor. Serves as the initial contact for the internal and external constituents on all matters pertaining to the District Board of Trustees.
 
Duties and Responsibilities:

Performs highly confidential administrative duties that require broad and comprehensive knowledge of the organization’s policies and operations.
Maintains legal files and databases, schedules meetings, makes travel arrangements, maintains calendar, and prepares and coordinates correspondences.
Maintains master file of Board policies and official Board records; Works with General Counsel and President to facilitate the Board of Trustees and compiles and distributes official Board Agenda and related materials for meetings.
Maintains and transcribes official minutes of the Board meetings and workshops. Prepares and distribute summary descriptions of the meetings to staff and the college.
Executes and distributes Board approved documents to appropriate College departments.
Works with various departments on the timing and submission of legal and nonlegal board items, presentations and speakers and ensures that meeting locations are setup properly.
Attends regular, special and/or committee meetings and workshops of the Board. Responds to questions and concerns of members at other times
Prepares, maintains, organizes sensitive electronic and paper legal and confidential files and materials; distributes as needed. Enters, updates, and retrieves information.
Researches, compiles, organizes, and prepares legal documents and forms for review and approval.
Performs, coordinates, and monitors special projects to ensure maximum effectiveness and compliance
Coordinate with other departments to make sure that contracts are ready for review or that they have been revised as requested.
Contract support reviewing, compiling, version management, and language management
Manage contract legal review process through version management, edits, rewrites, and doc compare
Coordinates with outside counsel in the production and management of discovery.
Assist in the preparation of electronic purchase orders and may transfer budget items, as needed.
Travel to meetings, between College locations, and for other purposes.
Performs other job-related duties as assigned.

 
Required Minimum Qualifications:
 
Education and Experience:

High school diploma or GED with 6 or more years related working experience or
Associate’s degree with 4 or more years related working experience
Experience supporting senior leadership

 
Knowledge of:

Florida Statutes and Administrative Code.
Roberts Rules of Order.
Public meeting administration
Legal office management and administration.
Legal terminology, procedures, and forms.
Microsoft Office Professional or similar application.

 
Skill in:                     

Verbal and written communication
Attention to detail
Problem/situation analysis
Effective time and task management
Multitasking capabilities.
Preparing legal correspondences.
Flexibility and adaptability
Multitasking capabilities
Organizing and responding to discovery

 
Ability to:

Research information
Maintain strict confidentiality and discretion
Work a flexible schedule during key events at the college
Maintain effective working relationships.
Demonstrate critical thinking
Work with diverse populations and varying education levels
Prioritize assignments, workload, and manage time accordingly
Work in red-line

 
Licenses, Registration, Certifications, or Special Requirements:

Must meet the requirements to become a Notary Public in Florida.

 
Preferred Qualifications:
 
Education and Experience:

Bachelor’s Degree in related field of study
Public Sector experience
Paralegal experience
Workday experience