Austin, TX law firm is seeking a litigation legal secretary to support 3 attorneys specializing in eminent domain litigation law.
Essential Duties and Responsibilities: *       Operates a personal computer, calculator, copier and Multifunction Device; transcribes dictation as needed. *       Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts standard correspondence and other documents. *       Scans, profiles and emails client documentation to team members as directed. *       Manages electronic file documentation by saving into appropriate iManage folders. *       Answers telephone calls and forwards messages to appropriate staff members as needed. *       Reads, sorts and dates incoming mail.  If necessary, makes arrangements for delivery service and follows up on timely delivery. *       Establishes and maintains deadlines associated with a file through the appropriate calendaring system. *       Files documents with the appropriate courts and related offices, including E-filing documents. *       Requests conflict of interest checks with Conflicts Coordinator, opens files, and maintains all client and general files. *       Conducts periodic review for possible storage of older files and prepares files to be closed. *       Greets clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship. *       Makes appointments for attorney(s); schedules hearings, meetings and conferences, and provides notice to all appropriate parties. *       Serves as liaison to court staff and other attorneys; responding to inquiries as necessary. *       Makes travel arrangements when needed; requests checks and submits expense reimbursements when appropriate. *       Ensures billable time is processed before its deadline; proofs time entries; reviews and edits pre-bills. *       Performs overflow typing, filing and photocopying, as time permits and as requested by other attorneys, the Human Resource Coordinator or the Administrator.