FULL TIME FILE CLERK/RECEPTIONIST position open at busy Insurance Defense Law firm. Seeking organized, energetic, self-motivated, reliable, and hard-working candidate. Salary commensurate with experience and competitive benefits offered.
Responsibilities and Duties
File Clerk Position: Develop and maintain organized file systems; create, process and maintain file records; file and retrieve documents for attorneys and paralegals; maintain logs that track the location of files throughout the firm; prepares files and records for storage in accordance with established document retention schedules.
SUMMARY OF PRIMARY RESPONSIBILITIES:
File records away in alphabetical order; code files for proper placement; retrieve files as necessary; ensure files that are loaned out are returned; maintain an orderly file space; manage all databases and records; purge old files; create new entries as needed (including labeling); log all files that are removed; fax and photocopy files; process and scan documents to be entered into computer in digital database; ensure no materials in file are lost; be able to explain filing system to others and assist in retrieving documents and files when needed.
OTHER RESPONSIBILITIES:
Front Desk - operate multi-line phone system and direct calls to appropriate parties; reception/logging of all outgoing/incoming deliveries and visitors; collect and sort incoming mail for legal assistants.
Office Support - process outgoing mail; prepare copies/scans/prints as requested by legal assistants; maintain/prepare office supply inventory for Administrative Department; maintain copier/scanner, postage machine, other office equipment; assist with other tasks as needed.
Qualifications and Skills
Education/Training: A high school diploma is necessary. Some college preferred. Experience: Some experience working in a law firm is preferred. Skills: Strong organization, communication, and time-management skills. Excellent attention to detail. Will be required to perform heavy lifting of file boxes and high-volume documents, as well as occasional shuffling of heavy files to make room for new files in cabinets.